Money & Admin¶
One page. The full money picture. Updated weekly (Sundays, 5 minutes).
Last updated: (fill in date)
Snapshot¶
| Metric | Value | Notes |
|---|---|---|
| Cash on hand | $___ | Checking + savings, today |
| Monthly burn (fixed) | $___ | Total of "Monthly Burn" table below |
| Monthly income (avg, last 30 days) | $___ | Lyft + AP revenue |
| Monthly gap (burn − income) | $___ | Negative means surplus |
| Runway | ___ months | Cash on hand ÷ monthly gap (only meaningful if gap > 0) |
How to read this
If burn > income, runway tells you how many months until cash hits zero. If income > burn, you're stacking — note how much per month and where it's going (savings, reinvest, debt paydown).
Monthly Burn — Fixed Bills¶
What goes out every month, regardless of work. Update when amounts change.
| Item | Amount | Due day | Auto-pay? | Account | Notes |
|---|---|---|---|---|---|
| Rent | $___ | ___ | ☐ | ||
| Car payment | $___ | ___ | ☐ | ||
| Car insurance | $___ | ___ | ☐ | ||
| Phone | $___ | ___ | ☐ | ||
| Internet | $___ | ___ | ☐ | ||
| Utilities (electric/water) | $___ | ___ | ☐ | ||
| Health insurance | $___ | ___ | ☐ | ||
| Subscriptions (Spotify / etc) | $___ | ___ | ☐ | ||
| Domain renewals | $___/yr | ___ | ☐ | See Admin Checklist | |
| Other | |||||
| TOTAL | $___ |
Variable monthly costs (food, gas, supplies) are NOT here — those go in a separate weekly review if needed.
Monthly Income¶
What comes in. Updated end of each month.
| Source | This month | Last month | 2 months ago | Notes |
|---|---|---|---|---|
| Lyft | $___ | $___ | $___ | Bridge income — variable |
| AP — Evolution Kart | $___ | — | — | Pending engagement |
| AP — other consulting | $___ | $___ | $___ | |
| AP — products / digital | $___ | $___ | $___ | |
| TOTAL | $___ | $___ | $___ |
Bills Calendar — This Month¶
Concrete due dates this month. Lets you see what's hitting when so nothing surprises you. Rebuild at the start of each month.
| Date | Item | Amount | Status |
|---|---|---|---|
| ___ | $___ | ☐ | |
| ___ | $___ | ☐ | |
| ___ | $___ | ☐ |
Admin Checklist — Recurring Annual / Quarterly¶
Things that come once a year (or quarter) and get forgotten. Add a date column when each one is due so you see them coming.
Annual¶
- Federal tax return — due April 15 each year (Schedule C for AP)
- Florida driver's license renewal — next due: ___
- Vehicle registration renewal — next due: ___
- Car insurance — annual review — next review: ___
- Health insurance enrollment / renewal — next window: ___
- Domain renewals —
robotfantome.com,robotfantome.crypto, others. Next: ___ - AP Fictitious Name (DBA) registration — Florida Sunbiz, $50, renews every 5 years (NOT annually). Verify next renewal date. (Sole proprietorships don't file annual reports; only LLCs/Corps do.)
- Lyft / rideshare insurance compliance — next check: ___
- Music distributor renewal — next due: ___
Quarterly¶
- Estimated tax payments — Apr 15, Jun 15, Sep 15, Jan 15 (if self-employment income justifies)
- Bach Festival season check-in — confirm schedule for next concert cycle
Monthly¶
- First Sunday: Money review — update this page (5 min)
- First Sunday: Business strategy review — see Strategy
Notes / open questions¶
Use this section to capture money-adjacent questions to research or decisions to make.
- example: Should AP start collecting sales tax in FL once Evolution Kart product transactions come in? (Almost certainly yes — research when revenue starts.)
- example: Switch to a business bank account for AP? Currently mixed with personal.
Privacy
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